Oklahoma City Traditional Music Association

BYLAWS OF THE OKLAHOMA CITY TRADITIONAL MUSIC ASSOCIATION  

ARTICLE I. 

SECTION 1.
This organization shall be known as the Oklahoma City Traditional Music Association and is a corporation open to musicians and non-musicians alike who share a love of traditional American and Celtic music. The purpose of the corporation is to promote the listening to and playing of said music, and to teach and encourage beginning and advanced musicians The Oklahoma City Traditional Music Association shall hereinafter be referred to as the OCTMA

SECTION 2. The bylaws herein contained shall be the laws governing the OTMA

SECTION 3. The OCTMA does hereby enact, ordain and establish these bylaws to take effect upon approval of two thirds (2/3) of the members in good standing in attendance at a meeting called specifically for the purpose of adoption of these bylaws.

SECTION 4. Amendment to these bylaws may be made by two-thirds (2/3) majority vote of members present or represented by proxy at a meeting called for that purpose, provided that (a) all quorum requirements are met, and (b) all proposed amendments have been read at the next previous meeting and published in written form and mailed to all members in good standing at least seven (7) days prior to the meeting at which the vote will be taken.

SECTION 5. Upon adoption of these bylaws, the OCTMA cannot be held liable for damages, liabilities or agreements incurred by any individual or group not acting with the prior approval of the Board Of directors.

ARTICLE II.

SECTION 1.
The OCTMA shall meet on a regular basis, and said meetings shall be open to the public. OCTMA meetings shall be held at the time and place designated by written notice to all members in good standing. 

SECTION 2. A quorum shall be required of any meeting held for discussion of any business matter requiring extraordinary expenditures of funds from the treasury, or requiring special assessments to be levied on the membership. Said quorum shall be fifty-one (51) percent of the members in good standing, and may consist of a combination of members in attendance and members represented by proxy ballots that have been returned to the President prior to the convening of said meeting.

SECTION 3. An Annual Meeting shall be held between June 1 and August 31 for the purpose of election of officers, directors-at-large, and trustees, and for the presentation to the membership of the financial report.

SECTION 4. There shall be one (1) vote allowed per active membership.

SECTION 5. It shall be the intention of the OCTMA for regular meetings to be held as often as is feasible and practical, and informal sessions involving individual members encouraged between regular meetings.

SECTION 6. It shall be the intention of the OCTMA for workshops to be held at least twice during the year on the building and playing of traditional instruments, and study of the cultures which fostered traditional music in general. However, the OCTMA shall neither be limited nor bound by said intention.

SECTION 7. "Robert's Rules of Order" shall govern the conduct of all meetings requiring a quorum.

ARTICLE III.

SECTION 1.
The officers of the OCTMA shall be the President, Vice-president Secretary and Treasurer. The offices of Secretary and Treasurer may be combined if deemed not to be an undue burden on the person elected to fill that particular office.

SECTION 2. The Board of Directors shall consist of the officers and the directors-at-large and shall have charge of affairs when not in regular meetings.

SECTION 3. The President shall be the Chief Executive Officer, chair-person of the Board of Directors, and shall exercise a general supervision over the interests of the OCTMA. The President shall appoint and discharge committees and perform all other ordinary duties incident to the office of President of an organization.

SECTION 4. The Vice-president shall, in absence of the President, assume the duties of the President. The Vice-president shall perform any other duties assigned by the president.

SECTION 5. The Secretary shall beep an accurate record of all proceedings, receive all communications and conduct the necessary correspondence pertaining to the business of the OCTMA. The Secretary shall have charge of the OCTMA bylaws and all membership records, including any mailings made to the membership.

SECTION 6. The Treasurer shall receive all monies due to be collected by the OCTMA and give receipt, for same. The treasurer shall be responsible for maintaining the OCTMA financial records, including a report to be published to the membership at the Annual Meeting. The Treasurer shall be authorized to make necessary expenditures for any and all ordinary expenses.

SECTION 7. All officers and directors-at-large shall be elected by ballot and shall hold office for a period of one (1) calendar year. Elections shall be scheduled such that incoming officers and directors-at-large have at least thirty (30) days to prepare for their official duties.

SECTION 8. No person shall succeed himself as a specific officer or director-at-large more than once.

SECTION 9. Any Officer or director-at-large who misses three (3) consecutive regular meetings without good and valid cause shall be declared negligent of duty and the office vacated. The President shall then appoint a member in good standing to complete the unexpired term, unless the vacated office is that of President, whereupon the Vice-president shall assume the duties of President and appoint a member in good standing to complete the unexpired term of Vice-president.

SECTION 10. Three (3) directors-at-large shall be elected by ballot and shall hold office for a period of one (1) calendar year. They shall serve on the Board of directors and provide advice and guidance, and vote in matters requiring Board decisions.

SECTION 11. A quorum of the Board of Directors shall consist of either the President or Vice president and at least three (3) other members of the Board of Directors. A majority vote is required for Board decisions, provided the quorum requirements have been met.

ARTICLE IV.

SECTION 1.
If, at any time, the OCTMA acquires real property, a Board of Trustees, consisting of three (3) members in good standing, shall be elected by majority vote at any regular meeting, with said Trustees to hold office until the December 31 following the next Annual Meeting.

SECTION 2. The Board of Trustees shall, as Trustees, hold title to any real property owned or acquired by the OCTMA, in trust for the said OCTMA for the sole use and benefit of the OCTMA. The Trustees are subject to a majority vote at any regular meeting as to acquisition, management or disposition of such property.

SECTION 3. Notwithstanding the provisions of ARTICLE IV., SECTION 1., all Trustees shall be elected by ballot at the Annual Meeting and shall hold office for a period of one (1) calendar year.

SECTION 4. No Trustee shall succeed himself more than once.

SECTION 5. Any vacancy on the Board of Trustees occasioned by death, unwillingness to serve, removal from office or other reason shall be filled by a member in good standing when elected by a majority vote at any regular meeting. Said vacancy shall be filled to the end of the term of the original trustee.

SECTION 6. The position of Trustees is not restricted to nor prohibited from the elected officers or directors-at-large of the OCTMA to hold said positions.

ARTICLE V.

SECTION 1.
Membership in the OCTMA shall be open to anyone who agrees with the premises as stated in ARTICLE I,
SECTION 1.

SECTION 2. Annual or semi-annual dues shall be collected from the membership on a per mailing address basis. Said dues are intended only to cover the cost of periodic mailings and normal supplies The amount of said dues shall be set as necessary by a majority vote of the membership at any regular meeting. Any expenditures made from the OCTMA treasury for periodic mailings or normal supplies shall be deemed ordinary expenses.

SECTION 3. Any special assessments upon the membership of the OCTMA for the purpose of funding extraordinary expenses shall be made only upon approval by a two-thirds (2/3) majority of a quorum of the membership of the OCTMA. A complete and separate record shall be maintained of all debit and credit entries for each extraordinary expense.

SECTION 4. A petty cash fund shall be maintained by the Treasurer of the OCTMA At such time as this fund shall exceed fifty dollars ($50.00), an account shall be opened at ii local savings institution. This account shall bear the name of the OCTMA and shall require the signature of the treasurer.

ARTICLE VI.

SECTION 1.
This corporation is not organized for pecuniary profit, and no part of its net earnings shall be distributed to or for the benefit of any member, officer, director-a-large, trustee, or individual. The balance, if anv, of all monies received by the corporation from its operation, after payment in full of all debts and obligations of the corporation, shall be used solely for carrying on the purpose of the OCTMA as stated out hereinabove.

SECTION 2. In the event of the dissolution of the OCTMA, the Board of directors shall, after paying off all debts of the corporation dispose of all remaining assets of the corporation in such manner, or to such corporation or corporations operated exclusively for charitable or educational purposes as shall at that time qualify as an exempt corporation under the provisions of Section 501(C) (3) of the Internal Revenue Code of 1954, or the corresponding provisions of any future Internal Revenue Law, at the discretion of the Board of Directors. The choice of any such recipient corporation would preferably, but not necessarily, be directed toward a similar organization or one whose purpose is similar to that of the Oklahoma City Traditional Music Association. 

On June 7, 1986 the OKLAHOMA CITY TRADITIONAL MUSIC ASSOCIATION adopted the following change in the bylaws:
​Article III, Section 8. A person may continue to serve as a specific officer or director-at-large as long as he is in good standing with the club and is duly elected by the general membership.
Jean Roberts, Secretary-Treasurer

On March 7, 1987 the OKLAHOMA CITY TRADITIONAL MUSIC ASSOCIATION adopted the following change in the bylaws:
​Article II, Section 3. An annual meeting shall be held between August 1 and October 3l for the purpose of election of officers, directors-at-large and trustees and for the presentation to the membership of the financial report.
Jean Roberts, Secretary-Treasurer

​On December 5, 1987 the OKLAHOMA CITY TRADITIONAL MUSIC ASSOCIATION adopted the following change in the bylaws:
Article III, Section 10. Five (5) directors-at-large shall be elected by ballot and shall hold office for a period of one (1) calendar year. They shall serve on the Board of directors and provide advice and guidance, and vote in matters requiring Board decisions.
​Neil Gaston, Secretary